Terms & Conditions
Except where otherwise specified, we, Getaways Vacation Rentals Ltd, t/a Algarve Getaways, act only as a rental agent in respect of all bookings we take and/or make on your behalf. We accept no liability in relation to any contract you enter into or for any services or arrangements you purchase or for the acts or omissions of any suppliers or other persons or parties connected with any arrangement made by you.
You may decide to make one or more bookings with us at the same time. The price charged for more than one booking will always equal the prices charged separately for each individual booking. This means that any multiple bookings do not constitute a 'package' as defined in the Package Travel, Package Holidays and Package Tours Regulations, 1992.
Booking & Payment
By making a booking with us, you agree that you have read the terms and conditions set out below and agree to be bound by them, and that you are over 18 years of age. The owner of your chosen property requires a 30% deposit (or full payment, if the booking is within 11 weeks of departure), and your booking is confirmed once we send you the confirmation email on their behalf.
Please check your confirmation carefully and report any incorrect or incomplete information to us immediately. Please ensure that the names of all guests are exactly as stated in their passports. As we act only as a booking agent, we have no responsibility for any errors in any documentation except where that error is made by us.
If you have paid a deposit, the full balance is due at least 9 weeks prior to your departure date. If the full balance is not received by the due date, we will notify the property owner who may cancel your booking and retain your deposit.
Except where otherwise advised or stated in the booking conditions of the property owner concerned, all monies you pay to us for your holiday arrangements will be held on behalf of the Property owner concerned.
Payment may be made by bank transfer directly into Getaways Vacation Rentals bank account and details will be provided as required. Payments by debit card or credit card via PayPal will incur a 3.5% surcharge for EU countries and 4% if paid from the USA, Canada or Australia. A charge of £12 or €12 is levied for payments made by bank transfers from non EU countries.
Booking Amendment Charges
We reserve the right to charge a booking amendment fee of £10 in the event of:
a) Any changes to guest names, reservation dates or number of guests, after a booking has been confirmed.
b) Additional guests, charged a £10 per person fee, where no extra guest charges apply.
a) Where advance notification has been given, of the possible amendment to the number of guests, at the time of booking.
b) Where advance bookings have been made, ahead of flight schedules being released, up to two weeks after the release date.
c) Guests extending their stay.
d) The birth of a baby.
Rates quoted are in pounds (£) sterling. These may change any time and we reserve the right to amend these prices. We also reserve the right to correct errors in both advertised and confirmed prices. You will be advised of the current price at the time of booking. Prices will not be changed once payment has cleared our account, providing that it has been made within the stipulated time. There will be an increased booking fee during the Christmas and New Year period between 23 December – 3 January.
Special note: Changes and errors sometime occur. Please be sure to check the prices charged at the time of booking.
Every property on the Algarve Getaways website has been personally viewed and screened by us to ensure that it meets our strict criteria. We deal directly with the apartment or villa owner and never go through a third party, ensuring that we always have 100% control of your booking. As most of the rental properties are managed by our sister company, Getaways Property Services, in the unlikely event of an issue arising, it is dealt with quickly and efficiently. All the apartments and villas are as advertised on the Algarve Getaways website and Algarve Getaways endeavours to keep photographs and descriptions as up to date as possible. Please note that in order to maintain our high standards, soft furnishings and other minor changes may occasionally be made and resort views may also change, without photos being updated. Every effort has been made to ensure the accuracy of description, information and prices, however it is possible that an advertised facility may be withdrawn or changed.
The maximum occupancy for the villas and apartments are shown on our web site but there may be restrictions on the number of adults in some of these properties. In many instances, this may be to do with the strength and comfort of the sofa bed, where it is only suitable for one adult, or 2 children. Each property is reserved exclusively for the people named on the booking form and no other persons are permitted to stay at the accommodation unless this has been pre-authorized in writing with Algarve Getaways and appropriate payments made, if applicable. Additional guests will be asked to vacate by the local management. Should you fail to comply, the property owner may terminate your booking with immediate effect and without liability for any refund or compensation. Please note that groups of young adults (under 25) may only be accepted at selected properties, in accordance with that property owner's terms and conditions.
Changes and Cancellation by You
Any cancellations or amendment requests must be made by the lead party in writing and will take effect on the day we receive it. Please ensure that you have received written confirmation of any changes to your booking prior to travel. Whilst we will try to assist, we cannot guarantee that such requests will be met.
The following is a chart of the cancellation charges that has been adopted by all our property owners:
|Period before notification is received||Charges as % of total booking cost|
|Up to 57 days||Loss of Deposit|
|56 – 43 days||50%|
|42 – 29 days||75%|
|28 days or less||100%|
If the outstanding balance is not received within 7 weeks of the holiday, the property owner will cancel the booking without further notice, the dates will be released and any deposits held will be retained.
An administration fee will be charged on all refunds.
If you have to cancel for a reason covered by your insurance policy, you may be able to recover the cancellation charges from the insurer. Claims must be made directly to the insurance company concerned.
Changes & Cancellation by Algarve Getaways or the Property Owner
In the unlikely event that your chosen property has to be withdrawn for any reason, we will inform you as soon as reasonably possible and will also try and assist you in securing alternative accommodation of comparable standard from us, and if necessary, refund you any price difference, if the alternative is of a lower value. If we are unable to find a suitable alternative for you, we will arrange with the relative property owner , with whom the original booking was made, to cancel your holiday booking and give you a full refund of all monies paid. We will have no further liability to you.
Security deposits are required to be paid in advance and will be refunded electronically, subject to a final inspection of the property, within 5 working days of your departure. If a security deposit is paid in cash on arrival, every effort will be made to return this upon departure. Guests are liable for any damage and should replace any simple items, report major ones to the local managers or office during their stay and pay for them before their departure. Guests are still liable for damage above the deposit amount. In particular, attention should be given to the staining of linen and towels, with the use of sun and tanning products and henna tattoos. The lead guest is responsible for any damage or breakages caused by any member of his or her party. Algarve Getaways reserves the right to deduct any monies outstanding and owing to them, from the security deposit.
You are strongly recommended to take out personal travel insurance for all members of your party. It is your responsibility to ensure that the insurance you purchase is adequate and appropriate for your particular needs. Please read the policy details upon receipt and take them with you on holiday.
All pets are strictly forbidden in any of the properties advertised by us. Should you fail to comply, the property owner, or their agents, may refuse you admission to the property and terminate your booking with immediate effect and without liability. No refunds will be forthcoming.
Algarve Getaways' local management company, Getaways Property Services, is authorized by the property owners, to enter any property without prior notice, should there be any suspicion that the rental Terms and Conditions have been breached and to take whatever action is deemed necessary to protect the interests of the property owners and the property itself.
Use of Swimming Pools
Getaways Vacation Rentals Ltd, trading as Algarve Getaways and Getaways Property Services Lda, do not accept any responsibility for guests and their children, friends or family, swimming in any of the swimming pools, in properties rented by us. The onus is on them, to ensure that all non-swimmers or beginners, are properly supervised and have adequate swimming aids, and to ensure that the pool and water is safe, before entering, and does not have a high concentration of chlorine, acid, gasses or any other pool chemicals and that the water is not too hot, if heated. It is the responsibility of all swimmers to shower before and after using the pool and to take due care when using the perimeter of the pool. Inflatables are not permitted in any communal swimming pools and are used at own risk in private pools. Glass is not permitted near any swimming pools.
Water, Gas and Electricity
All water, gas and electricity is included in the weekly rental price. Demand for these services often outstrips supply during peak periods, water pressure can drop and circuit breakers can become overloaded by too many appliances being used at once. Lack of rainfall at times can also mean water shortages so please use water sparingly. As agent, Algarve Getaways is not responsible for the failure of any of these public services.
As agent, Algarve Getaways and its local management company, Getaways Property Services, will not be held responsible for any building works and other external factors beyond their control.
Algarve Getaways cannot accept liability due to circumstances beyond its control, amounting to 'force majeure'. This includes war or threat of war, industrial action, terrorist activity, riots, civil strife, natural or nuclear disasters, fire, flood, bad weather conditions and similar events beyond our control.
Please inform us, at the time of booking, if you have a special request. We will do our best to comply but cannot guarantee to do so and it will not form part of our contracted obligations.
If you have cause for complaint whilst on holiday, this must be brought to the attention of a local manager immediately so that the property owner can be contacted and appropriate action can be taken in good time to rectify the problem. If the complaint is not resolved before your departure, a complaint must be made in writing within 7 days of your return by the lead guest, to Algarve Getaways, which will be passed on to the property owner, outlining the difficulties experienced. Failure to follow this procedure may result in a reduction in the amount of any compensation that you might be entitled to, or the extinguishing of it all together.
Passport and Visa Requirements
All members of your party must hold a valid passport for the duration of your holiday and be in possession of any necessary holiday visas. It is advisable to check with your local authorities, in advance, to make sure you're adequately equipped.
We take responsibility for ensuring proper security measures are in place to protect your personal information. We do not store card details, nor do we share customer details with any third parties. This information may, however, be provided to public authorities, such as Customs or Immigration, if requested by them, or as required by law. In making this booking, you consent to this information being passed on to the relevant persons or departments. By booking with Algarve Getaways you agree to allow us to contact you for marketing purposes, from time to time. You do however have the option to opt out of this at any time by unsubscribing to the mail or by email.
Law and Jurisdiction
These Agency Terms and Conditions are governed by English law and the courts of England and Wales have jurisdiction , unless you live in Scotland or Northern Ireland, in which case, you can bring proceedings in your local court under Scots or Northern Irish law, as applicable.
Getaways Vacation Rentals Booking Conditions – v1.3.1 – 05/07/2016